Family Educational Rights and Privacy Act
Wilmington University privacy policies are in compliance with and guided by the United States Family Educational Rights and Privacy Act (FERPA). In Summary, students have four primary rights under this act: right to inspect and review student's record, right to seek amendments to records, right to consent to disclosure, and the right to file a complaint. This act protects every student's personally identifiable information.
Right of the University to Refuse Access
Wilmington University reserves the right to refuse to permit a student to inspect the following records:
- The financial statement of the student's parents.
- Letters and statements of recommendation for which the student has waived his or her right of access, or which were place in the file before January 1, 1975.
- Records connected with an application to attend Wilmington University if that application was denied.
- Those records which are excluded from the FERPA definition of education records.
Refusal to Provide Copies
Wilmington University reserves the right to deny transcripts or copies of record not required to be made available by the FERPA in any of the following situations:
- The student has an unpaid financial obligation to the University.
- There is an unresolved disciplinary action against the student.
Disclosure of Education Records
Wilmington University will disclose information from a student's education records only with the written consent of the student except:
- To school officials who have a legitimate educational interest in the records. "School officials" shall mean any person who is a trustee, officer, agent or employee of the University. "Legitimate educational interest" shall mean any authorized interest, or activity undertaken in the name of the University for which access to an Education Record is necessary or appropriate to the proper performance of the undertaking. It shall include, without limitation, access by a student, instructor, department or division head, dean, the chief academic and student affairs administrator, the president, a trustee, the custodian of the University records, the alumni administrator, legal counsel, the financial aid administrator, administrators charged with maintaining Education Records, the staff and subordinates of the foregoing, and others authorized by the President, to the extent the foregoing persons are acting within the course and scope of their employment and authority.
- To officials of another school, upon request, in which a student seeks or intends to enroll.
- To certain officials of the U.S. Department of Education, the Comptroller General, and state and local educational authorities, in connection with certain state or federally supported education programs.
- In connection with a student's request for or receipt of financial aid, as necessary to determine the eligibility, amount or conditions of the financial aid, or to enforce the terms and conditions of the aid.
- To organizations conducting certain studies for or on behalf of the University.
- To accrediting organizations to carry out their functions.
- To comply with a judicial order or a lawfully issued subpoena.
- To appropriate parties in a health or safety emergency.
- After completion of the University disciplinary process, to parents of students under 21 years of age, and to certain victims of student misbehavior as defined and as permitted by FERPA.
Records of Requests for Disclosure
Wilmington University will maintain a record of all requests for and/or disclosures of information from a student's education records. The record will indicate the name of the party making the request, any additional party to whom it may be disclosed, and the legitimate interest the party had in requesting or obtaining the information. The record may be reviewed by the student.